as Amended June 3, 2014 (Print)
Article I
Name
The name of the association shall be Southwest Missouri Art and Craft Guild.
Article II
Purpose
The purpose of the Guild shall be as follows:
- To be a supportive organization for working with artists and craftspersons in their endeavor to create innovation and excellence in their chosen medium and their endeavor to earn a full or supplemental income from their creations.
- To facilitate the interchange of ideas, resources, information and constructive criticism relating to members’ chosen medium.
- To educate the public by providing opportunities to view and become acquainted with the art and craft of the members of the Guild.
- To serve as an educational resource to students and educators to increase their skills and intellect in the creation of their work.
- To be instrumental in the creation and maintaining of an environment that facilitates the social and fraternal interaction so important to artists and craftspeople.
Article III
Membership
- Qualifications: Membership shall be open to any artist, craftsperson or other person interested in art or craft, who aspires to fulfill the purpose of the Guild listed in Article II, regardless of the person’s race, religion, sex, creed or place of residence, and who has further qualified pursuant to the Bylaws of the Guild.
- Members, who have been accepted into a juried Guild show, shall be classified as an “Exhibiting Member” for a period of five (5) years as long as they remain current in their dues and their work remains within the medium they juried. At the end of the five (5) year term, “Exhibiting Members” must re-jury to retain their status and meet the criteria in item #4 below.
Example: Those juried in the year 2006 or prior, will have to re-jury in 2011, and every five (5) years thereafter. It is the right of the Guild to change these requirements according to the rules stated in the bylaws. - Member’s Rights: Paid members in good standing, as provided in Article IV, shall be entitled to receive one vote in all matters at all meetings of the Guild as provided below.
“Member” is defined as an individual, couple or studio, as provided in Article V. There is one vote per member. Paid members in good standing are entitled to receive the membership roster and a copy of the bylaws. - Exhibiting members, in order to retain their exhibiting member standing, each will need to provide or participate in a meeting program or serve as a board member or on a committee to further the education of members or continuance of guild business or assist in some manner with the production of Art in the Park. In addition to this participation, each member must attend four (4) out of ten (10) meetings per calendar year.
- Member’s Responsibility: Paid members in good standing agree to be available to help educate other Guild members when requested. Members understand that each person has specific talents and expertise that may be beneficial to other members of the Guild as a whole, and agree to play the role of mentor or educator whenever possible. All criticism shall remain on a friendly and constructive plane. Members will respect the fact that some procedures and methods are proprietary to the artist and not available to the member or the Guild as a whole.
Article IV
Annual Dues
Annual membership in the Guild shall be $20.00, payable on or about the annual June Business Meeting. If a member joins other than in June, their dues shall be prorated accordingly. “Member” is defined an individual, couple, a family, or studio. Any of these entities may become a member by paying the annual dues and are subject to all rights and responsibilities of an individual member.
Student membership shall be $10.00 annually, following the above guidelines.
Annual dues may be increased or reduced at any annual meeting of the Guild or any regular meeting of the Guild upon 10 days written notice.
Article V
Officers
The officers of the Guild: President, Vice President, Secretary, and Treasurer shall comprise the Board of Directors. The term of office shall be for one (1) year, beginning on the first Tuesday of June. The duties of each officer and committee chair are as follows:
- President: The President shall preside at any and all meetings, represent the Guild, and take such actions as may be necessary to promote, protect and administer the welfare and actions of the Guild and provide a meeting agenda.
- Vice President: The Vice President shall assume the role of the President when the President is unable to perform said duties.
- Secretary: The Secretary shall keep an accurate record of the minutes of all business transacted at all meetings and complete, compile and file any information regarding the operation of the guild. The Secretary shall be responsible for notifying the Guild membership of each monthly meeting.
- Treasurer: The Treasurer shall be responsible for the collection and disbursement of all Guild funds and shall deposit all monies in a depository selected by the Board of Directors. The Treasurer shall sign all checks and notes in the name of the Guild. The Treasurer shall prepare a yearly financial statement to be presented at the annual meeting.
The Standing Committee Chairs shall serve a term of one year. Their duties are as follows:
- Show Committee is responsible for producing Art in the Park. The Committee Chair may dedicate as many meetings as necessary to organize production of the show. Other committees may support this committee in their areas of responsibility.
- Publicity Committee: Shall be responsible to further public awareness and interest in the Guild.
- Program Committee: Shall be responsible for planning and organizing the activities and events of the Guild, including guest speakers, studio visitations, etc.
- New Membership Committee/Coordinator will welcome new members with a Membership Packet, that includes, but is not limited to, a copy of the current bylaws and overview of the guild’s purpose. and communicate the member’s information with the Secretary, Treasurer and other committees as needed.
Adhoc Committees may be formed as needed. Their terms will depend on the mission of the committee and the time it takes to carry it out. - Workshop Committee: Shall be responsible for planning and organizing workshops, seminars and educational events for the Guild.
- Resource Committee: Shall be responsible for obtaining resources for education and continuation of the Guild. Such resources may include, but not be limited to, sponsorships, property, library resources, etc.
Article VI
Annual Meeting
The Annual Meeting will be held the first Tuesday of June each year. The agenda of the meeting shall be determined by the Board of Directors, and notice will be sent to all members of the Guild prior to the meeting day. Among other business, the Annual Meeting will be for the election of Officers and Committee Chairs.
Article VII
Monthly Meetings
The Guild will conduct monthly meetings at a location determined by the Board of Directors on the first Tuesday of each month. The time and place of each meeting will be announced by email at least one week in advance. There will be no meeting in January or July.
Article VIII
Quorum
- At meetings of the Board of Directors, for purposes of conducting business, a majority of the Board of Directors is sufficient to constitute a quorum. A Director who holds more than one position shall be considered only one director for the purpose of a quorum.
- At monthly meetings and annual meetings of the Guild, a quorum shall consist of the members in attendance. This may include absentee ballots to conduct business.
- In order to amend Bylaws or Articles of the Guild or any other business of the Guild, the vote must be passed by a simple majority. This may include absentee ballots.
Article IX
Fiscal Year
The fiscal year of the Guild shall be from June 1 to the last day of May of the next calendar year.